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AP Specialist

Newport Beach, CA 92660

Posted: 05/27/2026 Job Titles: ACCT OPS - Accounts Payable Clerk Job Number: 5779 Pay Rate: 65,000

Job Description


Accounts Payable Specialist 

We are seeking an Accounts Payable Specialist to join a growing accounting team in Newport Beach, CA. This is an on-site position ideal for someone with strong accounts payable experience who is detail-oriented, organized, and interested in gaining broader accounting exposure.

The Accounts Payable Specialist will be responsible for processing vendor invoices, supporting payment runs, maintaining vendor relationships, reconciling statements, and assisting with month-end close and other accounting projects. This role will report to the CFO and receive additional day-to-day support and training from other members of the accounting team.

Responsibilities include:

  • Process high volumes of vendor invoices accurately and efficiently

  • Perform 3-way matching of purchase orders, invoices, and receipts

  • Ensure proper coding of expenses to the general ledger

  • Verify approvals and compliance with company policies

  • Prepare and support payment runs, including checks, ACH, and wire transfers

  • Reconcile vendor statements and resolve discrepancies

  • Respond to vendor inquiries and maintain positive vendor relationships

  • Assist with W-9 maintenance and 1099 reporting

  • Support month-end close activities, including accruals and reconciliations

  • Assist with inventory counts, inventory valuation, and ad hoc accounting projects

  • Help identify opportunities to improve and automate manual processes

Qualifications:

  • 2+ years of accounts payable or general accounting experience preferred

  • Strong understanding of basic accounting principles

  • Experience with accounting software or ERP systems

  • Sage Intacct experience is a plus, but not required

  • Proficiency in Microsoft Excel, including formulas, VLOOKUPs, and pivot tables

  • Strong attention to detail, accuracy, and organization

  • Ability to communicate effectively with accounting, operations, vendors, and other internal teams

  • Comfortable working in a fast-paced, on-site environment

Compensation:
Target compensation is approximately $65,000–$70,000, depending on experience.

This is a strong opportunity for an AP professional who enjoys high-volume work, process improvement, and the opportunity to gain exposure to broader accounting functions.

Meet Your Recruiter

David Wells
Manager, Executive Search

With almost 20 years’ experience recruiting for accounting and finance, David Wells is an accomplished executive search manager and a seasoned thought partner to Alliance’s clients. He is known for his remarkable recruiting storytelling ability, enabling organizations to translate their corporate visions into compelling narratives that attract and retain top talent. David’s expertise is deep and wide with an emphasis in strategic finance and accounting placements in the consumer packaged goods, medical device, and technology industries. He has a Juris Doctorate from Bond University in Australia and a bachelor’s degree from California State University at Fullerton.

David is an active volunteer in local youth and scholastic organizations and coaches for the AYSO. 

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About Newport Beach, CA

Ready to take your career to new heights? Explore job opportunities in and around Newport Beach, California! Nestled along the stunning coastline of Orange County, this vibrant city offers a perfect blend of idyllic beaches, upscale shopping at Fashion Island, world-class dining at Balboa Bay Resort, and cultural experiences like art galleries at Laguna Beach and performances at Segerstrom Center for the Arts. Known for its luxurious atmosphere, Newport Beach also provides ample growth opportunities in industries such as technology, healthcare, and tourism. Don't miss out on the chance to work where others vacation – start your job search in Newport Beach today!

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