Accountant

Irvine, California 92618

Post Date: 03/15/2018 Job ID: 1763 Job Titles: ACCT - Accountant Pay Rate: 70000

The Staff Accountant reports directly to the Director of Finance, with further reporting responsibilities to the Senior Accountant.

 

ROLE DESCRIPTION:

Under the guidance of the Senior Accountant, the Staff Accountant assists with day-to-day, month-end close, and yearend close accounting activities.  The position is responsible for but not limited to the following general accounting tasks:
  • Maintaining financial records and ensuring that financial transactions are properly recorded;
  • Performing monthly bank statements;
  • Regularly maintaining balance sheet account reconciliations;
  • Assisting with payroll system and payroll related activities;
  • Managing employee credit card upload and reconciliation;
  • Performing ad-hoc analysis and additional accounting assignments as directed by the Senior Accountant and Director of Finance. 

 

Responsibilities related to the project billing process specifically include:
           
  • Effectively communicating with Project Managers and clients regarding contract documents, change orders, client purchase orders and other contract modifications, approvals and any additional services-related to billing.
  • Preparing final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Senior Accountant.
  • Assessing and pursuing opportunities to maximize client billing.
  • Researching and resolving unbilled issues to optimize billing opportunities for the billing period.
  • Maintaining billing folders for all projects, with all the appropriate documents, including consultant expense receipts, consultant invoices, and monthly client invoices, in accordance with standard procedures.
  • Reviewing weekly timesheets and expense reports.
  • Recommending and implementing agreed process improvements to the billing cycle.
  • Preparing special project analysis for Project Managers.
  • Communicating and coordinating with regional offices.

 

GENERAL REQUIREMENTS:
  • Bachelor degree in Business Administration, Accounting or related major required.
  • 3+ years accounting experience required.
  • CPA (or working towards designation) preferred.
  • Previous experience as a project accountant strong preferred.
  • Thorough knowledge of standard contract terms, including time & expenses, fixed-fee, not-to-exceed, milestone billing and how it is applied in billing process preferred. 
  • Previous experience and understanding of project-based, professional services environment strongly preferred.
  • Thorough knowledge of accounting procedures and GAAP.
  • Experience with general ledger functions and month/year-end close process.
  • Extremely detailed-oriented, ability to provide solutions to accounting issues.
  • Ability to employ problem solving skills and analysis, and report problems to the Senior Accountant. Ability to work well with all levels of the organization.
  • Intermediate to advanced computer literacy, including MS Office Suite and accounting and project management software.
  • Excellent written and verbal communications skills required.
  • Fluency in English (verbal and written) required; bilingual in Spanish or Mandarin Chinese a plus. 
  • Flexible to work early mornings or late evenings to accommodate a global organization.

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