Accounts Payable Specialist

Mission Viejo, CA 92691

Posted: 10/04/2019 Job Titles: ACCT OPS - Accounts Payable Clerk Job Number: 2806 Pay Rate: 60,000


Job Responsibilities

• Assign appropriate general ledger codes to invoices.

• Ensure accounts payable documents are approved, complete and in compliance with policy prior to issuing payment.

• Enters accounts payable transactions into the accounting software.

• Ensure all check requests are supported with proper documentation (i.e., invoice, receipts, etc.) and are routed to the appropriate department director for approval.

• Reconciles check/ach payment totals to invoice control totals and batch totals. Ensures that invoice line items foot to invoice totals.

• Print checks and prepares ACH payment file for review and obtains appropriate signatures prior to payment distribution.

• Maintains check logs and monitors numbering for missing check numbers. Reports discrepancies to controller.

• Perform month and year end Accounts Payable close procedures within established timelines.

• Reconcile AP aging reports to the general ledger.

• Monitor AP Aging to ensure payments are up to date.

• Analyze vendor data and trends and assist accounting staff with journal entry accruals and reclassifications when necessary.

• Maintain prepaid expense schedules and assist accounting staff with monthly journal entries to amortize expenses.

• Reconcile employee benefit invoices to payroll expenses and withholdings. Work collaboratively with Human Resources to resolve variances.

• Determine 1099 status for vendors. Ensure that 1099 forms are accurate and submitted according to IRS established submission deadlines.

• Reconcile corporate P-Card to receipts. Investigate and notify Controller of discrepancies.

• Manage the electronic invoice processing system.

• Handle vendor complaints and resolves payables related discrepancies.

• Provide invoice processing & coding for new managers and employees.

• Assists with Accounts Payable and Disbursement policies and procedure updates.

• Implements Accounts Payable and Disbursement policies and procedures.

• Provide supporting documentation for audits.

Heather Staudenbaur
Recruiting Manager - Orange County

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