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Sr. Executive Assistant

Irvine, CA 92614

Posted: 02/10/2026 Job Titles: CORP - Executive Support Job Number: 5688 Pay Rate: 200,000

Job Description

  Senior Executive Assistant – Family Office
Location: Irvine, CA | Non-Exempt (Hourly)
Overview
The Senior Executive Assistant provides high-level personal, health, life, and business support to three executives across two generations of Principals in a private family office. This trusted role ensures seamless coordination of complex schedules, travel, healthcare logistics, and events, enabling the Principals to remain focused on their philanthropic, cultural, and community leadership commitments.

The position requires exceptional judgment, absolute confidentiality, adaptability, and the ability to manage multiple priorities in a fast-paced, high-expectation environment.
Key Responsibilities

  • Manage complex global calendars and private travel across multiple time zones

  • Screen, triage, and prioritize communications across multiple email accounts

  • Coordinate with internal teams and external advisors while maintaining appropriate visibility

  • Manage complex healthcare scheduling and related travel logistics

  • Support residence logistics, including guest scheduling and coordination with the Executive Chef

  • Support event coordination, speaking engagements, and presentation preparation (PowerPoint for Mac)

  • Serve as a central administrative resource and informal mentor to administrative staff

  • Coordinate confidential meetings and prepare sensitive documentation with discretion
Required Qualifications

  • 5–10 years supporting C-suite executives or Principals in a UHNW family office or similarly complex environment

  • Strong written and verbal communication skills

  • Ability to operate in ambiguity and adapt quickly to changing priorities

  • High emotional intelligence, sound judgment, and multitasking capability
Preferred

  • Family office experience

  • Undergraduate degree

  • Experience with Apple products, Microsoft Office 365, Google Workspace, Expensify, Intacct, Adobe Acrobat Pro, Zoom, Box, and Monday Event Management
Work Environment

  • In-office role in Irvine, Monday–Friday

  • Occasional evenings, weekends, and travel as needed

  • Collaborative, lean team with high expectations for professionalism and discretion
    Senior Executive Assistant – Family Office
    Location: Irvine, CA | Non-Exempt (Hourly)
    Overview
    The Senior Executive Assistant provides high-level personal, health, life, and business support to three executives across two generations of Principals in a private family office. This trusted role ensures seamless coordination of complex schedules, travel, healthcare logistics, and events, enabling the Principals to remain focused on their philanthropic, cultural, and community leadership commitments.

    The position requires exceptional judgment, absolute confidentiality, adaptability, and the ability to manage multiple priorities in a fast-paced, high-expectation environment.
    Key Responsibilities

  • Manage complex global calendars and private travel across multiple time zones

  • Screen, triage, and prioritize communications across multiple email accounts

  • Coordinate with internal teams and external advisors while maintaining appropriate visibility

  • Manage complex healthcare scheduling and related travel logistics

  • Support residence logistics, including guest scheduling and coordination with the Executive Chef

  • Support event coordination, speaking engagements, and presentation preparation (PowerPoint for Mac)

  • Serve as a central administrative resource and informal mentor to administrative staff

  • Coordinate confidential meetings and prepare sensitive documentation with discretion
  • Required Qualifications

  • 5–10 years supporting C-suite executives or Principals in a UHNW family office or similarly complex environment

  • Strong written and verbal communication skills

  • Ability to operate in ambiguity and adapt quickly to changing priorities

  • High emotional intelligence, sound judgment, and multitasking capability
  • Preferred

  • Family office experience

  • Undergraduate degree

  • Experience with Apple products, Microsoft Office 365, Google Workspace, Expensify, Intacct, Adobe Acrobat Pro, Zoom, Box, and Monday Event Management
  • Work Environment

  • In-office role in Irvine, Monday–Friday

  • Occasional evenings, weekends, and travel as needed

  • Collaborative, lean team with high expectations for professionalism and discretion

Job Requirements

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Meet Your Recruiter

Erin Cooper
Client Solutions Manager

Erin Cooper is a seasoned recruiter with over a decade of experience in executive search and interim placements. She specializes in placing elite executive support professionals with a focus on C-Suite assistants and office managers. Her experience spans multiple industries – including professional services, private equity, family office, legal, manufacturing, and biotech.

Erin’s early career experience in Big Four public accounting gave her a deep understanding of business processes and operations. She uses this knowledge in her recruiting process to quickly and accurately assess client needs and candidate qualifications to ensure a perfect match. Erin is widely known for delivering best-in-class talent that understands their executive partner’s strategy and acts as a force multiplier, effectively managing details to support that vision.

Erin is an alumna of California State University at Dominguez Hills. On the weekends, she enjoys watching classic black-and-white films with her cocker spaniel, Max.

 

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About Irvine, CA

Take the next step in your career journey in the vibrant city of Irvine, California! Nestled in the heart of Orange County, this thriving community offers unparalleled growth opportunities and an unbeatable quality of life. With its close proximity to stunning beaches, world-class shopping at South Coast Plaza, a bustling culinary scene featuring diverse cuisine options, and cultural attractions like the Irvine Museum and Irvine Barclay Theatre, Irvine has something for everyone. Whether you're into outdoor activities in Irvine Regional Park or catching a game at the Angel Stadium of Anaheim or the Honda Center, this region has it all. Explore our job listings today and discover why Irvine is the perfect place to advance your career!

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