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EA to the CEO

Irvine, CA 92614

Posted: 10/10/2025 Job Titles: CORP - Executive Management Job Number: 5599 Pay Rate: 110,000

Job Description

Executive Assistant to the CEO
Location: Irvine, CA (On-site, Full-time)
Reports to: Chief Executive Officer
About the Company
Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education. We value leadership, innovation, and collaboration, fostering an environment where academic and operational excellence meet practical execution.
Position Overview
The Executive Assistant to the CEO serves as a strategic partner and key support resource for the organization’s top executive. This role combines traditional executive support with project management and data analysis responsibilities.

The ideal candidate will be proactive, highly organized, and analytical — someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights.
Key Responsibilities
Executive Support

  • Manage complex calendars, scheduling, and travel logistics for the CEO.

  • Prepare and edit correspondence, presentations, and reports for internal and external audiences.

  • Coordinate meetings, track deliverables, and ensure follow-through on key initiatives.

  • Maintain confidentiality and professionalism in all interactions.

Project Management

  • Oversee strategic and operational projects from inception through completion.

  • Collaborate with senior leaders and cross-functional teams to track progress and ensure alignment with organizational goals.

  • Anticipate potential challenges and proactively offer solutions.

Reporting and Analysis

  • Compile and analyze data, reports, and financial or operational information to support executive decision-making.

  • Develop summaries, dashboards, and presentations that highlight key findings and actionable insights.

  • Identify trends and make recommendations based on data analysis.

Communication and Relationship Management

  • Serve as a liaison between the CEO’s office and internal/external stakeholders.

  • Support high-level meetings and events, including board or leadership sessions.

  • Foster strong relationships across departments to ensure smooth communication and coordination.
Qualifications

  • Bachelor’s degree required; advanced degree preferred.

  • Minimum 5 years of experience supporting senior or C-level executives.

  • Proven ability to manage multiple priorities and complex projects.

  • Strong analytical and problem-solving skills.

  • Excellent written and verbal communication abilities.

  • High level of discretion, integrity, and professionalism.

  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Monday.com, Teams).
Ideal Candidate Attributes

  • Strategic thinker with strong organizational skills.

  • Comfortable managing both administrative and analytical tasks.

  • Thrives in a fast-paced, high-expectation environment.

  • Collaborative, adaptable, and solutions-focused.

  • Motivated by mission-driven work and professional growth.

Job Requirements

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Meet Your Recruiter

Erin Cooper
Client Solutions Manager

Erin Cooper is a seasoned recruiter with over a decade of experience in executive search and interim placements. She specializes in placing elite executive support professionals with a focus on C-Suite assistants and office managers. Her experience spans multiple industries – including professional services, private equity, family office, legal, manufacturing, and biotech.

Erin’s early career experience in Big Four public accounting gave her a deep understanding of business processes and operations. She uses this knowledge in her recruiting process to quickly and accurately assess client needs and candidate qualifications to ensure a perfect match. Erin is widely known for delivering best-in-class talent that understands their executive partner’s strategy and acts as a force multiplier, effectively managing details to support that vision.

Erin is an alumna of California State University at Dominguez Hills. On the weekends, she enjoys watching classic black-and-white films with her cocker spaniel, Max.

 

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About Irvine, CA

Take the next step in your career journey in the vibrant city of Irvine, California! Nestled in the heart of Orange County, this thriving community offers unparalleled growth opportunities and an unbeatable quality of life. With its close proximity to stunning beaches, world-class shopping at South Coast Plaza, a bustling culinary scene featuring diverse cuisine options, and cultural attractions like the Irvine Museum and Irvine Barclay Theatre, Irvine has something for everyone. Whether you're into outdoor activities in Irvine Regional Park or catching a game at the Angel Stadium of Anaheim or the Honda Center, this region has it all. Explore our job listings today and discover why Irvine is the perfect place to advance your career!

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