Payroll Manager or Senior - Interim

Irvine, CA 92618

Posted: 01/29/2019 Job Titles: ACCT OPS - Accounting Clerk Job Number: 2370

he Payroll Manager is responsible for the efficient operation of the department, including the generation, distribution, and reporting of the business' payrolls for North America (US & Canada). This position manages the processing of payroll and stock administration through the work of direct/indirect staff. The role is also responsible for the oversight and accurate maintenance of employee data, tax reporting and benefits records administration within the HR/Payroll Systems. The incumbent develops policies and procedures to enhance and maintain data and supports the identification and implementation of process improvements for payroll programs including all government reporting requirements for payroll taxes, withholdings, and employee and employer contributions.

Duties & Responsibilities

  • Responsible for department reconciliation of all input prior to processing payroll to ensure data accuracy and balancing of payroll runs;
  • Oversee and confirm the preparation of filing of required reports and/or payments to government agencies, insurance carriers, other organizations and individual employees;
  • Process various pay codes including stock, bonuses, variable comp plans, garnishments, involuntary deductions, time-off reporting and generating standard ad hoc reports;
  • Monitor maintenance and repairs of payroll system; Recommends upgrades to hardware or software as appropriate;
  • Develop, coach and mentor direct report(s); Set annual goals and develop effective career and development paths; Encourage continuous learning;
  • Coordinate with the Tax and Audit departments to ensure compliance with all local government regulatory reporting requirements including preparation of quarterly government filings, annual reporting and year-end employee legal filing forms (Quarter/Year end process and audits);
  • Respond to inquiries from employees and state agencies regarding withholding tax issues, garnishment calculations, and employment verifications;
  • Interpret new legislation that impacts payroll
  • Partner with HR team to implement best practices;
  • Perform other duties or special projects as requested;


Minimum Qualifications
  • Eight plus (8+) years of related payroll experience in managing high-volume, multi-state payrolls;
  • Through knowledge of federal and state wage and hour laws and regulatory compliance;
  • Knowledge of ADP software and utilization of employee portal;
  • Working knowledge of processing Canadian payroll and setting up international payroll functions;
  • Must be a self-starter with the ability to multi-task and work in a fast-pace environment;
  • Ability to exercise individual judgment in researching problems and resolving employee issues with a sense of urgency to meet strict deadlines;
  • Excellent customer service and problem-solving skills;
  • Exceptional organizational and communication skills;
  • Proficient in MS Office Applications;

Preferred Qualifications
  • Knowledge of other Payroll/HRIS vendors;
  • Payroll/HRIS implementation experience;


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