2525 Main Street Suite 100 Irvine, CA 92614
This position is a critical business partner to the Senior Accountant Lead Accounting Supervisor and Responsible for General Accounting duties as outlined below. and Accounts Receivable duties as outlined below. This individual will possess a strong accounting background, adjust to changing demands and strong work ethic to deliver results through independent and collaborative efforts.
1. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Quality System Responsibilities
Comply with the requirements of the company quality management system. Participate in corrective action, process-improvement, and special project activities.
General Accounting Transactions
Review of daily cash applications and bank transactions to ensure posting is correct and fully supported to meet audit requirements. Prepare and reconcile weekly field resource payroll journal. All transactions to be recorded accurately and timely.
Serve as back-up as needed in preparation of daily cash applications. Contribute as a member of the AR team including supplemental AR Aging reporting, analysis, and reconciliation as needed to meet business objectives. Support collections efforts as needed.
Provide support to Contracts Administrator as needed including the completion of Contracts Review Cases and Notification letters.
Period End Close / Financial Reporting
Responsible for proper cut-off and reconciliation of sub-ledger to general ledger for Accounts Receivable and closing of bank transactions (bank reconciliation). Month-end close responsibilities include ensuring of proper cut-offs, preparing journal entries and account reconciliation. Review and reconcile Accounts Receivable sub-ledger close. Prepare timely and accurate financial statements for applicable affiliate entities entities to meet business needs.
Administer access of online banking system and troubleshoot any issues with service provider. This includes providing access to new users and disabling access in a timely manner for all terminated users. Review and approve all bank transactions in a timely and accurate manner. Prepare daily cash forecast report for management. Assist with monthly borrowing base calculations.
Oversee all Accounts Receivable functions to ensure completion in a timely and accurate manner. Assist in collections according to established procedures.
Financial and Collateral Audits
Responsible for year-end financial audit tasks for above areas and as assigned. Assist with collateral audit as necessary.
Departmental Business and Quality Objectives
Participate in achieving targeted departmental quality objectives. Assist in streamlining processes to increase efficiency. Play a key role in department business objectives and assist in completing them according to established timeline.
Partnership with Accounting Supervisor
Provide “ right-hand” support through tasking as delegated by Accounting Supervisor including, but no limited to Canada HST recovery, income tax matters, treasury services, file retention, audit support, VTR payroll reconciliation, interface with Project Accounting Team, reverse billing reconciliations, development and enforcement of best practices, etc.
Participate in special projects. Complete ad-hoc reporting requests.
JOB SPECIFICATION and QUALIFICATIONS
Bachelor of Science in Accounting from an Accredited University
Advanced Excel Skills
Proficient computer skills (Word, Outlook, Power Point, Access)
Relevant Accounting Software (i.e. MS Dynamics AX preferred)
Excellent written and verbal communication skills
Highly organized, productive, and detail oriented
COMPETENCIES FOR PERFORMANCE MANAGEMENT (Success Factors)
Core Competencies – Applies to all employees of the Company.
Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, and solicits opinions and ideas from customers.
Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
Integrity / Ethics- definition
Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.
Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism.
Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
Job-Specific Competencies– Applicable to this position.
Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, is in command of critical issues.
Keeps information organized and accessible, maintains clean/functional work space, works systematically/efficiently, and manages time well.
Manages a fair workload, volunteers for additional work, prioritizes tasks, develops good work procedures, manages time well, and handles information flow.
Sense of Urgency
Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, and meets deadlines.
Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.